Credit Notes

Updated at March 14th, 2024

+ More

Table of Contents

1. Create a Credit note Note: 2. Approve a credit note 3. Allocate credit of Credit note to invoice(s) Note:

A credit note is very similar to a sales invoice or bill, except it reduces the amount owed by a customer to you, or that you owe to a supplier. It's raised against a customer or supplier and remains as an awaiting payment until it has been fully applied to an invoice or bill.

A credit note is issued in various situations to correct a mistake:

An invoice amount is overstated
Correcting discount rate is not applied
Goods spoil within guarantee period
They do not meet the buyer's specifications and are returned. Also called credit memo.

1. Create a Credit note

Credit notes can be added in 2 ways in Finance app, depending on how you need to issue or record the credit. You can:

Add a new credit note for a customer or supplier
Copy an existing credit note.

Method 1:

Go to the Credit Notes tab
Click + New Credit Note
Fill in the necessary fields
Create

Note:

Users can select custom tax rates: 7%, 8% and 9% (Default tax rate)
The tax rate is returned to its default of 9% upon deactivating the toggle button

Method 2:

Go to the Credit Notes tab
Choose a particular credit note
Click on the 3 dots icon
Select Copy
Fill in the necessary fields
Edit (optional)

2. Approve a credit note

To approve a Credit Note, click Mark as Sent, and the status is now Sent.

3. Allocate credit of Credit note to invoice(s)

This step must be done in Invoice app.

Go to the Invoice app
Select the Invoice tab
Choose a particular invoice
Click on 3 dots icon
Choose Allocate:
- Enter the amounts in the Amount to Credit fields for each unpaid invoice you want to credit. You can apply the full credit amount or just some of it.
- You can click the invoice links to drill into the transactions. A list of invoices is also available for you so that you can pick up some invoices to allocate credit to.

Note:

Credit note can be allocated to the UNPAID invoice only.

If you want to use the credit note CN-0001 to offset a PAID invoice IN-0011. Follow the instructions below:

Remove the payment of IN-0011.
The invoice IN-0011 becomes unpaid.
Allocate the credit note CN-0001 to that invoice.

account accounting financial credit credit notes create a credit note finance app approve a credit note allocate credit invoice

Contact Us

Credit Notes

Contact Us

1. Create a Credit note

Method 1:

Note:

Method 2:

2. Approve a credit note

3. Allocate credit of Credit note to invoice(s)

Note:

Related Articles